Animethon Web Archive

Welcome to the Animethon Web Archive. To help share our past events we decided to make our old sites available. You can find them here:

ATOA

2012 2013 2014 2015 2016 2017

Animethon

2012 2013 2014 2015 2016 2017 2018

▼ This is how our Animethon Website looked like in 2017. The current version of this Website is animethon.org

/ Volunteer / Staff Openings

Staff Openings

Animethon 24 is currently looking for qualified and engaged people to join our ever-growing team! We have several departments in the staff structure that are currently looking for energetic and commited people. Keep checking this page for new positions we will be looking to fill!

Apply

 

Human Resources

Registration Staff

We are looking for eager individuals to serve as Registration Staff. In this position you will be welcoming attendees to Animethon while you help them purchase passes for the event. You may also help pre-registered attendees pick up their passes. Training is provided, so this makes a great first step when becoming staff with Animethon.

You must meet the following requirements:
- Must be more than 15 years old (16 years or older preferred)
- Good communication and customer service skills.
- Comfortable and confident in handling cash transactions with a till.

Programming

Guest Staff

The Guest Staff, report to mainly the Guest Relations Manager or assigned North American, International or Overseas Guest Relation Managers. You would be responsible for handling ASAPA’s official Guest of Honours under the Department of Programming. The Guest Staff act as a representative of ASAPA and attend to Guest needs during their stay in Edmonton, including pick-up and drop-off at airport, arranging for transportation during their stay in Edmonton, ensuring contractual obligations are upheld, timely appearance at scheduled functions, ensuring meals and water is arranged, and entertain the Guest with local attractions. The Guest Staff will regularly report updates and status of Guest activities to the Guest Team and notify the specific Guest Manager of any issues/concerns regarding Guest stay in Edmonton, and maintain professionalism at all times while acting as a representative of ASAPA.

Duties & Responsibilities:
Act as the event representative with Guests of Honours.
Ensure Guest(s) contractual obligations and agreed upon schedules are followed.
Ensure all Guest(s) requirements are met, including transportation and meals.
Communicate with Guest Team and provide regular updates during the event of activities.
Arrange for local attractions and activities if time permit and with approval.
Maintain professional image and hygiene at all times.
Assist Guest with presentations and workshops as required.
Handle cash transactions for Guest in local currency as required.

Qualifications:
Ability to speak at JLPT N3 level or equivalent preferred, but not required
Good communication and diplomatic skills.
Good organizational skills.
Excellent knowledge of Edmonton attractions, activities, and restaurants.
Good conflict resolutions skills.
Proficient with messaging and texting on mobile phones.
Must possess a mobile phone with a data plan.
Must be mobile and capable of walking for extended periods of time indoors and outdoors.
Must be available for the entire duration of the Guest stay in Edmonton, beginning on the Thursday prior to the Event date, and the Monday following the Event date.
Must be over the age of 18.
Customer Service experience is an asset.
Class 5 Driver’s License and over the age of 25 is an asset.

Special Events Lead

Special events - Festival Staff.
The Festival staff will be responsible for the "Festival" games and area of the event. They will be interacting with attendees and explaining the various Festival activities.

-Must be 18+
-Prior experience in event organizing is an asset
-Must be great at multi-tasking
-Must be able to follow a detailed schedule or timeline
-Experience with cash handling is an asset
-Must have good communication skills.

Public Relations

Community Relations Assistant Coordinator

Overview:
- Act as the liaison between Animethon and the community which includes, but is not limited to: clubs, not for
profit/charity/special interest groups and other events (conventions, etc.).
- In charge of all aspects of Community Corner prior to and during Animethon, including: providing space for
interested clubs, not for profit/charity/special interest groups, etc.
- Coordinate, prepare, and attend external events (booth) as required.
- Interact with event patrons to promote Animethon, give information, conduct sales transactions.
- Assist the Community Relations Coordinator in all required duties.

Qualifications:
- Good communication skills.
- Excellent interpersonal skills.
- Has their own transportation is an asset.
- An excellent understanding of the community (i.e. Fandom) that Animethon serves.

Sales Coordinator

Overview:
-Medium-high commitment volunteer work
-Report to Sales Manager, Assistant PR Director, and PR Director
-Assist the Sales Manager and Advertising Coordinator as required
-Work with them to develop and adjust sales plan
-Cold calling, visiting local businesses in person, email correspondence to sell sponsorship packages, ads, etc.
-Establish and build a professional relationship with business partners

Qualifications:
-Good communication and negotiation skills
-Some knowledge and interest in anime, manga, j-music, and/or gaming
-Access to a vehicle preferred

Sales Staff

Overview:
-Medium-high commitment volunteer work
-Report to Sales Manager, Assistant PR Director, and PR Director
-Assist the Sales Manager and Advertising Coordinator as required
-Work with them to develop and adjust sales plan
-Cold calling, visiting local businesses in person, email correspondence to sell sponsorship packages, ads, etc.
-Establish and build a professional relationship with business partners

Qualifications:
-Good communication and negotiation skills
-Some knowledge and interest in anime, manga, j-music, and/or gaming
-Access to a vehicle preferred

Safety and Policy Compliance

First Aid Staff

Overview:
- Provide First Aid as required.

Qualifications:
- Emergency First aid certification or equivalent (Valid during the event).

Prop Check Assistant Coordinator

Overview:
- Assists the Props Coordinator.
- Holds all responsibilities of the Props Coordinator when they are off duty or unable to perform their duties.

Qualifications:
- Good to excellent communication skills.
- Knowledgeable in prop and regulations regarding weapons.

Safety Staff

We are looking for enthusiastic individuals to join our Safety crowd control team! This team will be managing all of the site's access control. The team will be monitoring areas on the venue grounds such as the lineups for main events and vendors hall. Crowd control staff also provide communication to the public regarding event policies. Staff work with Shaw Conference Centre Security to provide a safe and energetic convention.

-Ability to work well individually and in groups.
-Maintain and communicate the event rules to patrons.
-Maintain a professional customer service attitude.
-Willingness to take and write reports as needed.
-Ensure that the safety and fire code policies and procedures are followed and communicated.
-Perform line control duties and crowd dispersion/reorganization as required.
-Keep foot traffic flowing in highly congested areas.
-Follow instructions as provided by the Head of Safety, Assistant Head of Safety, or Safety Schedule Coordinator.
-Experience in line and/or crowd control is an asset.

Site Operations

Communications Coordinator

Overview:
- Coordinate all forms of communication methods used during the event which include, but are not limited to: radios, cell phones, and internet relay chat messengers.
- Obtain quotes and specifications of required communication equipment.
- Coordinates dispatch day-of and ensures dispatch is manned at all times.
- Handles sign-in and sign-out of radios.
- Maintains all communications logs day-of.

Qualifications:
- Understanding of radio communications and protocols.
- Good communication skills.
- Able to use radio and cell phones.
- Good computer typing skills.

Exhibitor Staff

In this position you will be mainly in the Exhibitor Hall assisting with set-up and tear down. Guiding and directing vendors and on proper placements. You will also follow any directions from the Exhibitor Manager, Vendor Coordinator and Assistant Vendor Coordinator. Requirements are as follows

- Be alright with doing manual labor.
- Being able to properly read maps and floor layout is recommended.
- Must be available for all day on both days of the convention, and if needed a few days before
- Prior experience in a Customer Service setting is recommended
- Prior to event must have a clear understand of all Vendor Hall policies.

Main Events Staff

Overview:
- Perform all required duties as assigned by the Main Events Room Manager or Coordinator. This includes but is not limited to: Light control, setup and tear-down,

Qualifications:
- Good communication skills.

Technical Staff

Overview:
- Helps to ensure all A/V & Computer equipment is in working order for all events using them.
- Provide technical support to Guests and Panelists prior to the start of their panels.
- Respond to Technical support requests as required.
- Assists The IT/Technical Services Manager, Technical Coordinator or IT Coordinator with any other additional duties as required.

Qualifications:
- Good technical aptitude and problem solving skills.
- Good understanding of computers and/or audio/video equipment.

Transport Coordinator

Responsible for creating the master schedule for all transportation requirements of the event and
assists the Logistics Manager with ensuring things and people are collected/delivered on time and in a
safe manner. Reports to the Logistics Manager.

Responsibilities:
– Assists the Logistics Manager with construction of the master schedule for transportation
before, during, and after the Event.
– Maintains and alters the main schedule as needed throughout the event
– Coordinates pick up and drop off of equipment, merchandise, and supplies
– Responsible for obtaining quotes from and maintaining relationships with rental companies
– Manage and supervise staff, organize drivers' shifts, and coordinate training
– Assists with load in and load out as required
– Ensure that all Drivers are following local traffic bylaws and maintaining a professional
appearance
– Identify existing and possible future transport issues, develop maps and investigate alternative
routes
– Liaise with the Guest Manager and Communications department to ensure all vehicles are being
used efficiently

Qualifications:
– A logical and systematic approach to work
– Good time management ability and organizational skills
– A commitment to teamwork and excellent interpersonal skills
– Strong problem solving and decision making skills, as well as being able to think laterally and
offer creative solutions
– Experience working with inventory, shipping, or equivalent
– The ability to manage change and handle stress in a fast-moving environment, as well as being
able to cope with standby times/downtime in a constructive manner
– Excellent communication (both oral and written)
– A positive attitude toward external suggestions and continued learning
– Must be able to lift 25 lbs.
– Own PPE/Protective Footwear is recommended, but gloves and hi-vis are available from Site.
– Class 5 Drivers and a clean abstract (preferable)

Transport Staff

Our first line of contact for our guests and backbone of Logistics. Reports to the Transportation
Coordinator.

Responsibilities:
– Picking up and dropping off various guests, media, staff, volunteers and equipment as required
throughout the event from various locations around the city and surrounding
– Maintaining their rental vehicle as needed and reporting any issues with vehicles to
Transportation Coordinator
– Maintaining Site Kit and water supplies within vehicle and reporting discrepancies to
Transportation Coordinator
– Obeying all traffic laws and city regulations
– Maintaining utmost professionalism at all times.
– Maintaining Dress Code while on duty
– Ensuring that parking tags are kept in good repair and are current/appropriate for the space

Qualifications:
– Good time management ability and organizational skills
– A commitment to teamwork and excellent interpersonal skills
– Strong problem solving and decision making skills, as well as being able to think laterally and
offer creative solutions
– Experience working with inventory, shipping, or equivalent
– The ability to manage change and handle stress in a fast-moving environment, as well as being
able to cope with standby times/downtime in a constructive manner
– Excellent communication (both oral and written)
– A positive attitude toward external suggestions and continued learning
– A flexible approach to working hours
– Must be able to lift 25 lbs.
– Own PPE/Protective Footwear is recommended, but gloves and hi-vis are available from Site.
– Class 1, 2, or 4 Driver's license and a clean abstract – no more than 3 demerits (required)

15 postings found