Animethon Web Archive

Welcome to the Animethon Web Archive. To help share our past events we decided to make our old sites available. You can find them here:

ATOA

2012 2013 2014 2015 2016 2017

Animethon

2012 2013 2014 2015 2016 2017

▼ This is how our ATOA Website looked like in 2016. The current version of this Website is atoa.animethon.org

/ Programming / Fan Panel Guidelines

Panel Submissions Guidelines & Rules

Age Requirements

You must have reached the age of 16 as of January 22, 2016 in order to host a panel. If you are under 18, you may neither participate in nor host panels that contain explicit adult topics. Panelists and their assistant (“co-panelist”) MUST be 18 years or older in order to host a MP-rated panel. Proof of age may be requested upon panel approval.

Panel Submission Process

The deadline for panel submissions will be November 30, 2015 at 11:59pm MST. All panel submissions must be made using the Panel Submission Form posted on the “Taste of Animethon” website (atoa.animethon.org). Submissions sent through any other means will not be considered. Prospective panelists must submit a summary of their panel and equipment requests for review to the Panel Coordinator through the Panel Submission Form.
  Sign Up Form

Panels are considered by order of submission as well as their content. All panels must fall into one of the rating groups defined in Appendix A. Panelists must indicate on the Submission Form if their panel is intended for adults only (MP). Taste of Animethon reserves the right to change the rating of the submission based on the summary of content provided by Panelists.

For all MP-rated panels, please ensure you meet all the guidelines as outlined in the ratings. Violation these guidelines may result in the panel being cancelled at any time at the discretion of Taste of Animethon.

Submissions must disclose all relevant details about the panel and how the panel will be run. A panel submission email will be sent to the email provided in the submission form. It is your responsibility to ensure that all information provided is accurate and up-to-date. Should any changes arise to your availability, please email the Programming Department (atoa_programming@asapa.ca) as soon as possible so that your submission form can be properly updated.

You may have one Co-Panelist assisting with each panel. Co-Panelist name and contact information must be provided in the submission form to assist with communication.

An acceptance, waiting list or rejection e-mail will be sent within two weeks of the Panel Submission deadline.

Panelists Check-In

All panelists and co-panelists must check in and pick up their passes at the pass pickup location no later than 1 hour prior to their initial panel start time. An e-mail regarding the pass pick-up location will be sent from the Panel Coordinator one week prior to the event.

Panelists assisting in or hosting an MP-rated panel must provide government issued photo identification to prove their identity and age. Panelists not participating in a MP-rated panel must provide identification to reasonably demonstrate their identity and age. School and government issued identification may be accepted.

Panelists are responsible for starting their panels on time. Please allow at least 15 minutes prior to the panel’s scheduled start time for panel setup. Panelists are responsible for ending their panels within 15 minutes of the scheduled end time (10 minutes to end the panel and 5 minutes for clean-up).

A panelist pass will act the same as a regular event pass (event access on Friday and Saturday). Both the panelist and their assistant will receive a complimentary pass.  If you have purchased a pass for the event (by preregistration or day of) we will not be providing reimbursements.

Scheduling

The panel schedule is arranged to create a positive and fun experience for our attendees and other panelists. Taste of Animethon will attempt to accommodate panelists’ schedules, and try to avoid scheduling similar panels opposite each other, but can offer no guarantees. Please notify the Panel Coordinator of any concerns as quickly as possible to allow for changes before the event.

Taste of Animethon will attempt to schedule each panel into an appropriately-sized panel room. No modifications are allowed without prior approval.

Please inform the Panel Coordinator if you want to host a panel but have other obligations to schedule around (if you are a volunteer, staff, vendor, artist alley etc.). Please include this on the submission form. Taste of Animethon cannot guarantee that we will be able to avoid scheduling your panel in a way that conflicts with other obligations, but will make our best efforts to do so. Should you decide that the time slot scheduled for your panel will not work and that you will no longer be running the panel, please notify the Panel Coordinator as soon as possible.

If your panel is accepted and is listed on the convention schedule, you are expected to run the panel. If you are no longer able to run a panel, you MUST notify us at least two weeks in advance with a valid reason. Failure to cancel a panel without a valid reason MAY result in a ban from running panels at future events. (Exceptions can be made for emergencies, with reasonable notice before the scheduled panel start time.)

Panelist Conduct

Panelists will be expected to behave in an appropriate manner. Behaviour deemed inappropriate for panels where minors (those under 18 years of age) may attend can result in the termination of a panel in progress and/or the cancellation of a panel group’s future scheduled panel(s).

Promoting discrimination of any form is NOT permitted. Panelists may express their personal opinions during their panels, but panelists may not attack the character of others.

The sale (or solicitation) of any product or service on event grounds is not permitted without written consent from the Taste of Animethon Committee.

Clean-up after each panel is expected. Please be considerate to the next panelist that will be setting up after your panel.

Panelists will abide by Taste of Animethon’s General Policies. Failure to do so may be cause for cancellation of the panel and/or ejection from Taste of Animethon unless prior arrangements have been made (e.g. cosplay weapons demo).

Audio/Video

Taste of Animethon DOES NOT provide laptops, and not all rooms are equipped with audio and video functions. Please provide your own laptop, test it before the convention and submit any other requests for audio and video equipment, etc. in the appropriate box on the form.

Panelists may request any specialty equipment they need on the Panel Submission Form and we will do our best to acquire them. If it is not requested, it WILL NOT be made available to you at the convention. Equipment will only be available for use after we have processed a request for it and have confirmed an arrangement.

Equipment request is subject to availability.

Panelists are expected to provide their own printed materials and other resources.

We can only provide adaptor cables for projector connections to panelists using Windows-based products. Please provide your own adaptors for Mac products.

Disclaimer

Taste of Animethon reserves the right to approve, deny, or reschedule the time and/or location of, or cancel any panel at any time as event staff deems fit. Taste of Animethon reserves the right to make changes to any of the above requirements at any time. Any such changes may be retroactive at the discretion of Taste of Animethon.

Taste of Animethon accepts no responsibility for the content of panels hosted by its attendees, nor does Taste of Animethon extend any form of legal protection to panelists. Panelists are wholly responsible for ensuring the legality and safety of the content presented in their panels.

By submitting your application, you have agreed to abide by the rules and regulations posted above. You also have agreed to any policies put forth by Taste of Animethon.

Appendix A

  • AP – acceptable for all ages.
  • 14P – suitable for those over the age of 14; may contain course language, brief mature subject matter.
  • MP – not suitable for those under the age of 18; may contain graphic or brutal violence, intense horror, mature suggestive scenes or other disturbing content.
    • Government issued ID will be requested upon entry or re-entry into the room.
    • Under no circumstance, shall there be any sexual content shown during the panel or event. Sexual content is defined as the presence of visual or audio reference to, sexual themes, sexual innuendo, fondling, implied sexual activity or simulated sexual activity.
    • Violation of such will be grounds for immediate cancellation of said panel and revocation of panelist privileges.