Animethon 17 Commitee - Applications now being accepted.

[Vlad]

ASAPA is now accepting applications for all remaining committee positions for Animethon 17 open to everyone who is 18 years or older. The Committee will be responsible for the running of all aspects of Animethon which include management of all resources including staff.

These positions include the following:

Vice-Chair
Treasurer
Secretary
Director of Human Resources
Director of Programming
Director of Public Relation
Director of Site-Operations

To apply, e-mail (preferred) or mail your application to the secretary of ASAPA to the following.

E-mail:
secretary@asapa.ca

Mail:
#3391, 11215 Jasper Ave.
Edmonton, AB, Canada
T5K 0L5

All applications are to include a letter with your full name, mailing address, e-mail, phone number and the position you are applying for, as well your qualifications for the position. Supporting documents such as a resume or summary of experience may be added as deemed relevant for the position you are applying for

All applications must be received by no later them 11:59 pm, Tuesday, September 22, 2009.


NOTE: All other staff position will become avaiable for applying for once the Committee is in place.
_______________________

Animethon 17 Committee Details

EXECUTIVE:

Chairperson:
The chair of Animethon is the leader of the Animethon committee. They are responsible for making sure that Animethon happens and that the committee will work together. This includes: arbitrating disputes between directors, chairing Animethon meetings, compiling reports on the event, representing Animethon to all outside parties, and being prepared to take manage any part of the event that may be in jeopardy. They are also responsible for holding meetings on at least a monthly basis. Prior committee and/or management experience is highly recommended for this position. The chairman must also be the primary liaison between ASAPA and the Animethon committee and is expected to attend ASAPA meetings.

Vice-Chairperson:
The vice-chair is expected to be the chairperson's assistant and backup in all aspects of the event. The vice-chair is expected to keep themselves apprised of all aspects and issues being handled by the chair and must be ready to step in and fill the chairperson's duties should circumstances require it.

Secretary:
The secretary is responsible for collecting all non-financial records and statistics relevant to the event, collating and managing contact information and records for staff, and taking minutes during Animethon meetings. The secretary must be someone willing to commit the time to paperwork, must be a good note taker, and must have good organizational and filing skills so that they may quickly find information needed by the committee.

Treasurer:
The treasurer is responsible for all financial aspects of Animethon in coordination with the ASAPA treasurer. This includes coordinating the budget within the Committee and insuring all financial transactions are recorded and accounted for. During the event, they will be required to count, record, and deposit all revenues, and receive and collate receipts for reimbursement. An accounting or retail sales background is an asset but not a requirement.


DEPARTMENTS:

Director of Human Resources:
The Director of Human Resources shall be responsible for managing all of Animethon's information regarding staff and volunteers such as: recruiting volunteers, proper training of volunteers, hospitality (ie. food services), maintaining all information pertaining to volunteers, and all volunteer operations before and during the event. They will also be responsible for all aspects of registration (both pre-registration and day-of), MODs (public safety), and first aid.

Director of Programming:
The Director of Programming is responsible for coordinating and scheduling all live events and video programming during Animethon. This includes all contests (e.g.: AMV, Cosplay, Karaoke, etc.), main events, panels, demonstrations, gaming and all other live events. The department is also responsible for contacting, booking, and looking after all official guests as well as the rating and obtaining of all screening rights for all videos shown at Animethon.

Director of Public Relations:
The Director of Public Relations is responsible for all public communications & relations, sales, publications and marketing for Animethon. Public communications & relations includes managing the Animethon website, coordinating media coverage, liaising with the anime fan community, coordinating exposure for Animethon, etc. Sales include obtaining vendors/exhibitors, acquiring advertisers, finding sponsors for the event, etc. Publications which designs all products such as the guidebook, media package, website, etc. Marketing produces all products (which includes merchandise), placement of advertising, as well as managing photography / videography, Artist’s Alley and the Art Gallery.

Director of Site-Operations:
The Director of Site Operations is responsible for all aspects pertaining to the site(s) Animethon will take place such as: booking and dealing with the chosen site venue, coordinating with all departments regarding rooms & accommodations to be used, the internal layout of individual rooms, and coordinating the acquisition of all required major equipment and materials (such as staging, audiovisual equipment, etc.). The department is also responsible for communications, setup/teardown, maintaining all inventory items and information services at the event as well as managing all aspects of the Exhibition Hall.